the product
One employee. Your whole back office.
Statio is a desktop application you talk to in plain language. Give it a job once and it keeps running: reading what arrives, booking it where it belongs, and asking a simple yes/no question whenever a human decision is needed.
Checking your invoices…
Spotted in Downloads · Why?
- Supplier
- Van Dijk Kantoorservice B.V.
- Invoice
- 2026-0417
- Amount
- € 1.452,00
- Date
- 21 Sep 2026
Changes something in Jortt.
Statio can make mistakes. Check anything important.
what it does
The paperwork, handled end to end.
For a business of 1–50 people, the back office is an unpaid second job: retyping invoices, chasing payments, dreading the VAT quarter. Statio does that work across your inbox, your bookkeeping and your documents.
01
Book incoming invoices
Statio watches your inbox and your Downloads folder, reads incoming invoices — even scanned PDFs — and books them into your accounting software after your approval.
02
Chase unpaid invoices
Polite, persistent follow-ups on overdue invoices, so you get paid without being the bad guy.
03
Prepare the VAT return
Your VAT return prepared from the actual books, with a compliance calendar so no deadline sneaks up on you.
04
Answer questions from your books
Ask “how is my cash flow?” and get an answer grounded in your real numbers, with citations — plus alerts for duplicate invoices and unusual transactions.
03 / one continuous workflow
It takes over the routine work in four steps.
Invoice 2026-118
€ 386,10
Bakkerij Zonnehoek
1
Read
Picks up input wherever it arrives: an email, a PDF, a form, an order line.
2
Understand
Checks the input against your own data and rules: which customer, which amount, which exception applies here?
3
Act
Carries out the action where it belongs: in your accounting software, your CRM, your calendar. Not in a separate screen alongside it.
4
Report back
Presents the result to you: an overview, or a draft waiting for your approval.
04 / your rules. your decision.
You decide where the human sits.
1 · Low risk with a clear rule
Statio can do it itself.
Retyping an invoice, updating a status, syncing data between systems: no judgement call needed, just execution.
2 · Money, exceptions or a new customer
Statio drafts it and waits for your approval.
Where it genuinely has to be right, a hard rule calculates the outcome from your own data. Not a second AI that can be just as confidently wrong.
22:06 | away from your desk
You're off. Statio's on.
Review the request. Approve from your phone.
- Looked through your email in Gmail
- Checked a VAT number against the EU register
- Looked up your contacts in Jortt
From your inbox · Why?
- Supplier
- Bakkerij Zonnehoek
- Invoice
- 2026-118
- Amount
- € 386,10
- VAT number
- Checked
Changes something in Jortt.
Statio can make mistakes. Check anything important.
ApprovalsDecision recorded
Booked a supplier invoice in Jortt
It asks before anything changes.
Then it works while you are away.
05 / connected, not replaced
No migration, no new tool.
Statio connects to the software you already use. Your team doesn't have to learn anything new, or migrate anything.
Accounting & payments
CRM & ERP
HR & payroll
Inbox, calendar, files & sales
06 / open for business
Five things running from day one.
No promise for a year from now. This is what works from the first week, whatever sector you're in.
Daily cockpit
One overview every morning, feeding the four connected workflows below.
- 01
Incoming customer requests
New enquiries landing in your inbox, read, triaged and routed to the right action.
- 02
Invoice processing
Incoming invoices recognised, checked and queued for approval in your accounting software.
- 03
Team resource planning
Who's free, who's booked, and what needs scheduling, kept current automatically as work comes in.
- 04
Accounting activities
Quarterly VAT prep, month-end reconciliation and invoice booking, kept current without you chasing the numbers.
you approve. it does. everything's logged.
You remain in control.
Statio never books, sends or changes anything without your approval. Every action lands in an audit log your accountant will love.
Approval-gated actions
Critical actions wait for your one-tap approval — nothing happens behind your back.
Full audit trail
Every action is logged: what was done, when, and who approved it.
EU-only processing
All processing happens in the EU (Netherlands). Email content is processed transiently and never stored.
Documents stay on your computer
The heavy lifting runs on your own machine. Your documents don't live in someone else's cloud, and your data never trains anyone's models.
Stop doing paperwork. Start running your business.
One conversation. No settings screens. You approve, it does.